ESCAIDE is a leading epidemiology conference organised every year by the ECDC.
For three days, attendees enjoy conferences featuring leading researchers in their field.
Every year, the ECDC organises a hybrid event called ESCAIDE, the leading medical conference on applied infectious diseases epidemiology.
The 2023 edition of ESCAIDE took place in Barcelona instead of Stockholm, the ECDC’s headquarters.
EPEAK Studio has been producing ESCAIDE since 2019. Once again, the organisers trusted us to deliver high-quality video production and streaming services for the 2023 edition.
EPEAK Studio took care of the video production and streaming for this hybrid medical conference. We also provided technical support for a specific type of session, the poster tours.
We also leveraged our leading automated set of tools to help configure the event platform, Swapcard.
ESCAIDE relies on an event platform, Swapcard, to enhance the attendee experience.
On this platform, attendees can view the event’s agenda, watch live streams and on-demand video replays, and access research papers such as posters.
As a result, configuring this event platform can take a lot of time, due to the amount of data involved.
In order to maximize efficiency, we leveraged our in-house project management solution, ProjectSheet.io, featuring a native Swapcard integration.
This resulted in considerable time savings for the event organisers.
On-site, we were in charge of the video production and streaming of all rooms, including the management of two-way communication between on-site and remote speakers.
To achieve that, we deployed a lean team of expert video producers, working in collaboration with the local team of camera operators and sound technicians.
Thanks to our optimized production processes, each room only required 2 people to handle both the video production and the two-way connection with remote speakers during this hybrid event.
Finally, we leveraged our onsite and global resources efficiently in order to deliver VOD edits at the end of each day.
Poster Tours are an important part of ESCAIDE every year. During Poster Tours, researchers can present posters, which are a summarized overview of their most current research.
During ESCAIDE, we managed the poster tour area, with a total of 8 poster terminals used concurrently on-site.
Each poster presentation was also streamed to Swapcard for remote attendees.
ProjectSheet.io enabled maximum efficiency for both our internal team and third-party team members, such as stage managers and showrunners.
This modern project and event management tool suite helped the client keep track of the project in the preparation phase. It also saved a lot of manual actions thanks to its extensive range of automated processes and integrations.
During the show, everyone can keep track of what is happening thanks to the cue sheets, which assemble all the run of show information in one single, easy-to-access shared location.
EPEAK Studio’s ultra-efficient processes and innovative recommendations made a big difference to the success of the event.
Thanks to our AV expertise, we also helped our client understand third-party suppliers quotes and suggest adjustments. This helps reduce costs and ensure they get the right equipment.
In addition to our production services, our advice and recommendations were key to the overall success of the event.
As a result, the event organisers benefitted from a high level of service and received a high-quality final product.
Headquartered in Paris and founded by three childhood friends, Swapcard offers a combination of virtual and hybrid events, event mobile and web app, meeting and matchmaking software and an exhibitor retrieval system. As of late 2019, Swapcard has offices in Dubai and Canada, and was in the process of opening offices in the United States.
The Palau de Congressos de Barcelona is a large conference centre situated in an atmospheric and picturesque location in Barcelona called Montjuïc. There are quite a number of conference centres in Barcelona so make sure you don’t get confused by their similar names.
This conference centre has access to excellent metro and bus transport connections from Plaça España which is only a 5 minutes walk from the centre.
EPEAK Studio is a global 360 agency specializing in events, digital solutions, and content creation.
We leverage cutting-edge technology to deliver comprehensive services, from planning to execution.
Our commitment to innovation drives us to develop proprietary solutions that push the industry forward, ensuring each project exceeds client expectations.
By blending creativity with the latest tech, we provide tailored solutions that set us apart in the industry.
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