Enchanted Tools x TED AI

From seamless logistics and brand consistency across multiple venues to high-quality A/V support and impromptu opportunities, we ensured an impactful presentation that captivated investors, media, and industry leaders.

About Enchanted Tools

Enchanted Tools is a robotic startup from France.

They created the Mirokai, a humanoïd robot infused with a touch of magic.

Attending TED AI was both an exciting and daunting challenge. Our priority was to do what we do best: captivate the imagination of our audience and offer a glimpse into the future with our robots. EPEAK Studio made that possible by expertly managing all logistical aspects, allowing us to focus on our core mission. From taking care of our team of experts in robotics & AI to safely transporting our robots to transforming the event space into a magical experience, no task was too big for them.

Richard Malterre

CCO, Enchanted Tools

Services

The Challenge

Enchanted Tools, an innovative robotics company, was invited to present its robot Miroka, at TED AI in San Francisco.

In fact, this prestigious event presented a unique opportunity to showcase Miroka to a high-caliber audience. This includes potential investors, media representatives, and industry leaders.

In order to maximize this opportunity, Enchanted Tools partnered with EPEAK Studio to manage every aspect of the logistical setup and event support.

Complex Challenges, Sorted

Dynamic Event Schedule with Multiple Venues: The event spanned several locations across San Francisco, requiring seamless coordination to ensure timely transitions and setups.
Brand Consistency Across Diverse Settings: Maintaining a cohesive brand experience in varied venues was essential to make a lasting impression.
Last-Minute Requests and Tight Timelines: Unforeseen opportunities, such as an impromptu photoshoot at the Golden Gate Bridge and a VIP meeting at Salesforce Tower, required rapid adjustments to plans.
Complex Transportation Logistics: Transporting delicate equipment, including robots and tools from international locations, demanded meticulous planning.
Enhanced Audio-Visual Production Needs: High-quality AV support was critical for effective demonstrations and presentations of Miroka’s capabilities.

What we did

EPEAK Studio provided a comprehensive suite of services to meet Enchanted Tools’ needs, ensuring a seamless and impactful presentation of Miroka at TED AI.

Project Management and Coordination

Strategic Planning: Developed a detailed event plan that coordinated activities across all venues, managing tight schedules and dynamic changes.
Vendor and Venue Liaison: Leveraged strong relationships with local vendors and venues to secure bookings and streamline logistics.
Flexibility: Demonstrated agility in adjusting schedules and resources to accommodate last-minute requests without compromising on quality.

Venue Management and Event Setup

Customized Event Spaces: Designed and set up tailored demonstration areas at multiple venues. This includes incorporating branded décor, audio-visual equipment, and signage to enhance brand visibility.
Consistent Brand Experience: Ensured brand alignment across all locations. This created a cohesive and memorable experience for attendees.
Audio-Visual Support: Provided comprehensive AV solutions. This includes TVs, speakers, lighting, and computers, to enhance presentations and demos.
Presentation Enhancement: Assisted rehearsals and provided feedback to improve the CEO’s delivery. This ensured Miroka was showcased effectively.

Accommodation and Hospitality

Premium Lodging: Secured accommodations for 15 team members at the Beacon Grand Hotel, managing check-ins and ensuring a comfortable stay.
Curated Dining Experiences: Arranged diverse meal options, including late-night dinners at top San Francisco restaurants. This facilitated team debriefs and relaxation.

Transportation Management

International Equipment Transport: Organized the shipment of five flight cases containing robots and specialized tools from Seattle, Oregon, and Paris to San Francisco.
Inter-Venue Transfers: Managed efficient movement of equipment between venues, optimizing load plans to ensure timely setups and minimize downtime.

Special Events Coordination

Landmark Photoshoot: Coordinated an impromptu media opportunity, capturing Miroka against the iconic San Francisco backdrop.
VIP Meeting at Salesforce Tower: Arranged logistics for a high-profile meeting with a Salesforce executive on short notice, including transportation and on-site coordination.

Video Production

Event Documentation: Captured key moments across all events and venues, including interactions, demos, and presentations.
Highlight Reel Creation: Produced a video showcasing Enchanted Tools’ journey and successes at TED AI. This serves as a promotional tool for future marketing efforts.

Results

By leveraging our expertise in event production and meticulous planning, EPEAK Studio successfully delivered an ambitious and impactful presence for Enchanted Tools at TED AI.

Successful showcase of Miroka: The robot garnered substantial attention from investors, media, and industry leaders, positioning Enchanted Tools prominently in the robotics sector.
Enhanced Brand Visibility: Consistent branding across diverse venues strengthened brand recognition and left a lasting impression on attendees.
Positive Client Feedback: Enchanted Tools expressed high satisfaction with the seamless logistics management, adaptability to evolving needs, and overall quality of event production.

Through careful planning, adaptability, and a focus on brand representation, EPEAK Studio ensured that Enchanted Tools could fully leverage the opportunity at TED AI: successfully presenting Miroka to a prestigious audience in San Francisco.

5 Venues

15 Team Members

1100+ Attendes

Event Venue

Transamerica Pyramid Center

The Transamerica Pyramid Center is a premier event venue located in the heart of San Francisco’s Financial District. Known for its iconic architecture, the center offers a sophisticated and professional setting with flexible event spaces, cutting-edge amenities, and breathtaking views of the city. Ideal for corporate functions, meetings, and private events, the venue provides exceptional service and a unique atmosphere that reflects the vibrancy of San Francisco.

Feeling inspired by what you see?