EPEAK Studio is your one-stop shop for event services, marketing and digital transformation needs.
We deliver high-quality services tailored to our client needs.
Learn how process automation helped EPEAK Studio save over 70% in speaker training costs.
Every year, EPEAK Studio has to manage, schedule and report on the status of thousands of bookings, in all time zones.
This means that manual scheduling is particularly unrealistic and inefficient.
Manual reporting on these actions also takes time to produce, and is obsolete the next day.
In conclusion, both are time-consuming and error-prone manual processes, which is why they are ideal candidates for process automation.
Our project management process relies on the use of ProjectSheet.io – an online, state-of-the-art event management tool powered by process automation.
Speaker onboarding meetings happen between the speaker and a member of the EPEAK Studio team.
Oftentimes, our EPEAK representative and the speaker will be located in different time zones.
This is why our booking system must prevent scheduling meetings at an inappropriate time for both parties.
Each EPEAK team member’s virtual work calendar is linked to our online booking system.
Speakers can go onto a webpage and choose an available time slot for their onboarding session. Furthermore, time slots are displayed in the speaker’s local time zone.
If the time slot is available, then it means that an EPEAK team member is available at that date and time.
Finally, each project has its dedicated booking page, which we create automatically during the project setup.
EPEAK Studio works with ProjectSheet.io for all project management tasks and to produce reports.
Our booking system integrates with this automated project sheet and sends real-time updates on all bookings.
As a consequence, our clients have instant access to up-to-date reports on the speaker management process at all times.
This integration also allows us to display all bookings associated with a project within a shared project calendar.
This calendar is located on the client’s project dashboard, and they can access it at any time.
Thanks to the implementation of this automated process, no time is wasted booking meetings with speakers or generating reports.
Over a period of 2 years, we’ve had 5 trained technicians to manage over 5,000 speakers using this system. This method has saved EPEAK Studio between 60-70% in terms of costs.
EPEAK Studio is a global 360 agency specializing in events, digital solutions, and content creation.
We leverage cutting-edge technology to deliver comprehensive services, from planning to execution.
Our commitment to innovation drives us to develop proprietary solutions that push the industry forward, ensuring each project exceeds client expectations.
By blending creativity with the latest tech, we provide tailored solutions that set us apart in the industry.
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