ESCAIDE Hybrid Event

Virtual event and remote conferences live stream production

Hybrid event, speaker on-boarding, on-site A/V, remote production, post-production.

About ESCAIDE

ESCAIDE is the leading European Scientific Conference on Applied Infectious Disease Epidemiology.

Project brief

The challenge

The annual ESCAIDE symposium, hosted by the European Centre for Disease Control (ECDC), was originally scheduled to be held in Warsaw, but because of the COVID-19 pandemic, the original 2020 event was re-organized as a virtual online event.

What we did

EPEAK Studio managed and produced the four day symposium, combining pre-recorded medical conference material, live discussion panels with researchers from all over the world, and live speeches from industry executives, all broadcast from the ECDC headquarters’ on-site studio in Stockholm.

To achieve success, EPEAK Studio coordinated its effort with a Master of Ceremony from a Brussels studio and an A/V production unit in ECDC headquarters, an accommodation allowing ECDC executives to give opening and closing speeches and to moderate keynotes.

To oversee the project as a whole, EPEAK Studio worked closely with Teamwork, ECDC’s own event planning agency.

With a distributed workforce in the EU and North America, EPEAK Studio was able to get every speaker onboard and ready on time, while effeciently coordinating ESCAIDE 2020 during the event.

Finally, EPEAK Studio also teamed up with its valued partner, Sparkup, to offer interactive on-screen games and polls, entertaining the audience at key moments during the conference.

Results

ESCAIDE 2020 was successfully managed and flawlessly produced throughout its four days, hosting 80 speakers, providing 90 sessions, and producing 40 hours of video content.