Gosec 23
Video production, stage design, sound management and production of an event movie
Event management services, online event platform services, streaming, video production, highlight video
About Gosec
Gosec is a leading yearly cybersecurity conference in Montréal, Québec.
It offers two days of rich learning and networking opportunities for cybersecurity professionals.
Project brief
The Challenge
Every year, Gosecure organizes a leading cybersecurity event, Gosec, in Montréal, Québec.
For Gosec 23, our client decided to focus on the in-person aspects, following industry trends. For that reason, this conference was not live streamed, but had next-day online replays instead.
Epeak Studio has been a production partner of Gosec events since 2020. This year, Gosecure decided to trust us once more and put us in charge of the main stage design, as well as the management of the audio system.
What We Did
EPEAK Studio took care of a wide range of event production services, going beyond simple video production.
Stage design
We directed a team of external service providers and took charge of the design and build of Gosec 23‘s main stage, where the most high-profile speakers were invited to present.
We also designed and delivered visual elements for 5 side rooms, including branded roller banners and foam core prints for the lecterns.
Stage Manager
We provided an in-house Stage Manager, in charge of welcoming speakers. Our Stage manager also closely follows the pre-established run of show to make sure that everything goes smooth.
Event platform
Gosec 2023 was not live streamed. Instead, the online event platform was used as a support to the on-site event.
This includes publishing the event’s agenda, handling registration, and hosting next-day video replays.
In order to maximize efficiency, we leveraged our in-house project management solution, ProjectSheet.io, as well as its native Swapcard integration.
Recording and video production
On-site, we were in charge of the production and filming of all rooms. To achieve that, we deployed a lean team of expert video producers, sound technicians and camera operators.
Thanks to our optimized production processes, each room only required an average of 2 people to take care of the whole production (microphones, cameras, video production).
Finally, we leveraged our onsite and global resources efficiently in order to deliver VOD edits at the end of each day.
Sound management
We deployed our in-house, ultra-lean, cutting-edge sound management system in all event’s rooms.
Compared to traditional sound systems, our solution is 5x smaller, lighter, and easier to operate with less results, resulting in considerable savings for our client.
For each room, the entire audio mixing equipment fits in little more than the size of an A4 sheet of paper – no need for a dedicated audio table anymore.
Event photography and highlights video
For marketing purposes, we deployed an event photographer from our in-house pool of talents, in charge of capturing the atmosphere of the event.
Additionally, we provided a dedicated event videographer, to provide behind-the-scenes footage in order to create event marketing material for future editions.
Results
EPEAK Studio’s ultra-efficient processes made a major difference and contributed significantly to the success of Gosec 23.
Indeed, we managed to organize everything in under a month, from the first client meeting to the delivery of high-quality services during event days.
In fact, our streamlined and automated processes saved a considerable amount of time, which made high-quality delivery possible under such short timelines.
