Projectsheet.io to Swapcard Integration
Event platform configuration process automation
Event platform configuration process automation
Process analysis, automation design and implementation, testing and documentation
In a nutshell, ProjectSheet.io is a SAAS that allows event professionals to keep track of speakers, content and sponsors, all in one place.
This solution is simple to use and tailor-made for event professionals.
Improve your team’s productivity and efficiency with tools that feel familiar, and does things like automating data input and guaranteeing real-time accuracy of all information.
CONTEXT
ProjectSheet.io is a project management tool for event professionals.
This tool allows for standardized and optimized project management processes. It centers around a project sheet that contains all the event data.
This project sheet is the event’s main source for all project-related information. This includes speakers info, content schedule, sponsors, etc.
It features extensive automation and powerful, built-in reporting tools.
ProjectSheet.io is great for virtual or hybrid projects (meaning part of it takes place online) that require an event platform. This event platform needs to be configured, with data that is already present in the Project Sheet.
ProjectSheet.io decided to use EPEAK Automation & Software services to automate the configuration of the event platform, based on the project sheet data. This avoids entering the same data twice and eliminates the risk of human error.
WHAT WE DID
ProjectSheet.io can support events hosted on any third-party event platform. However, a lot of their clients use Swapcard.
So, the first ProjectSheet.io event platform integration is based on Swapcard.
These features ensure that the automated process remains lean, fast and cost-effective.
RESULTS
The automated integration between ProjectSheet.io’s ProjectSheet and Swapcard brings several benefits, both internally and externally.
In addition, this process follows EPEAK Studio’s logic of constant optimization supported by automation.
Most of EPEAK Studio’s events are powered by ProjectSheet.io, so this enables maximum efficiency, for the benefit of our clients.
ROI
In the absence of automation, the event platform needs to be configured manually. Additionally, a time-consuming testing and cross-checking process is required, in order to prevent mistakes.
These mistakes can include
This adds up very quickly, and can amount to several days of time spent over the course of a medium-sized project.
On the contrary, the automated integration configures the whole event platform in a matter of minutes, and no mistakes can be made.
The benefits & time savings of this integration are even greater when the event schedule is subject to last-minute changes, which happens often in our experience.
In conclusion, this integration saves so much time that the development costs were paid off after 5 events only, starting to save time and money extremely quickly.